Step By Step Guide

Business Case

-Problem statement & analysis
-Proposed Activities
-Justification & alignment with SSF strategy
-Risk mitigation, sustainability and coordination
-TOR

Develop Procurement Strategy

-Procurement plan & evaluation
-Bidding documents & scoring criteria

Conduct Procurement

Initial Submission

Phase 1

-Call for proposals
-Evaluate proposals
-Select shortlist
-Invite shortlist to phase 2
-Inform unsuccessful applicants

Presentation

Phase 2

-Shortlist undertake oral
-Evaluate presentations
-Select applicant(s)

Due diligence and capacity assessment (DDCAs)

Is collaboration included in the call?

Yes

No (skip to phase 4)

Collaboration

Phase 3

-Refine investment strategy
-Post evaluation negotiation

Submission of final documents & contracting

Phase 4

-Conduct/conclude budget
-Submit revised proposal
-Evaluate revised proposal & seek clarification (if necessary)
-Submit & receive final proposal
-Finalise, submit, seek approval for evaluation report

Decision memo approval

Yes

No

Reject Applicant

Inform unsuccessful shortlisted

Award AGA

-Commercial & Legal review
-Docusign